Outsourced Accounting Services for Canadian Businesses
A complete, CPA-led monthly accounting function — bookkeeping, reconciliations, close, payroll support, HST/GST and reporting — for one predictable monthly fee.
CPA Ontario members · Fixed-fee engagements · Serving businesses across Canada
Your finance back-office, run end to end
Most growing businesses reach a point where a part-time bookkeeper can no longer keep up, but a full-time hire is premature and expensive. Outsourced accounting fills that gap: Pulse CPA operates your entire day-to-day finance function — recording, reconciling, closing, filing and reporting — as a managed monthly service under CPA oversight.
The difference from ordinary bookkeeping is the system behind it. Every month follows a documented close, every set of books gets a separate CPA review, and you receive a consistent reporting package without having to ask. The result is books you can actually make decisions from, not a shoebox someone tidies once a quarter.
It is delivered for a fixed monthly fee confirmed up front, so finance becomes a predictable line item instead of a recurring fire drill.
You've outgrown a part-time bookkeeper if…
If three or more of these sound familiar, an outsourced accounting function will pay for itself quickly.
- You can't see your real cash position without logging into the bank and doing mental math
- Your books are routinely a month or more behind
- HST/GST or payroll deadlines have crept up on you, or been filed late
- Your bookkeeper left (or might) and most of the knowledge would leave with them
- Month-end reports arrive inconsistently, or only when you chase for them
- You're making decisions on numbers you're not fully confident are right
Everything in your monthly accounting function
Four layers, delivered together as one managed service.
Bookkeeping & Close
- Transaction recording and accurate categorization
- Bank, credit-card and clearing-account reconciliations
- A documented monthly close calendar
- Accruals and cut-off where appropriate
Compliance
- HST/GST preparation and filing
- Payroll support and source-deduction remittances
- T4/T5 slip support at year-end
- CRA correspondence and deadline tracking
Reporting
- Monthly P&L, balance sheet and cash summary
- Plain-language commentary on what changed
- Year-end package prepared for your tax filer
- Ad-hoc reports when you need a number fast
Systems & Support
- Cloud accounting setup or cleanup (QBO/Xero)
- Document capture and approval workflows
- One engagement contact who knows your file
- Onboarding that documents how your books work
What lands in your inbox each month
- Reconciled, closed books for the prior month — on a fixed date
- A monthly reporting package: profit & loss, balance sheet and cash position
- Short commentary flagging anything notable or unusual
- Confirmation that HST/GST and payroll obligations are current
- An open-items list of anything we need from you, with context
- A response within one business day whenever you have a question
How we run your accounting
Assessment
We review your current books, systems and pain points and confirm scope and a fixed monthly fee — no guesswork, no open-ended hourly billing.
Onboarding & setup
We map your chart of accounts to how your business actually works, connect bank feeds and cloud tools, and document a close calendar tailored to your deadlines.
Monthly operating rhythm
Each period we record, reconcile and close to schedule, with a preparer completing the work and a CPA reviewing it before anything is released.
Review & approvals
Review checklists, a variance scan and an issue log catch errors before they reach you, your board or the CRA. Material items come to you for approval.
Reporting & advisory
You receive your standing reporting package, and we flag what deserves attention — the start of advice, not just data.
Part-time bookkeeper vs. outsourced accounting vs. an in-house hire
Where outsourced accounting sits — and why it often wins for growing businesses.
| Part-time bookkeeper | Pulse outsourced accounting | Full-time in-house hire | |
|---|---|---|---|
| Scope | Data entry, basic reconciliations | Full function: close, compliance, reporting | Full function (one person's capacity) |
| Oversight | Usually none / self-checked | CPA review on every cycle | Depends on the hire's seniority |
| Reporting | Often ad-hoc or absent | Standing monthly package | Yes, if they have time |
| Compliance | Variable | HST/GST, payroll, deadlines tracked | Yes |
| Continuity | Single point of failure | Documented, team-backed | Single point of failure |
| Cost | Low, but limited | Fixed monthly fee | Salary + benefits + overhead |
What changes once we're running it
Time back
You stop managing the books and the bookkeeper, and get hours back for the business.
Numbers you trust
Reviewed, reconciled reporting on a fixed cadence — confidence at decision time.
No compliance surprises
HST, payroll and filings tracked, so deadlines stop ambushing you.
A platform to grow on
Clean, scalable systems that are ready for financing, audit or a controllership layer.
Built for Reliable, Senior-Reviewed Delivery
CPA oversight on every file
A preparer step and a separate CPA review on every cycle — senior judgment where it matters, not junior work left unchecked.
Structured monthly close
A documented close calendar, reconciliations and a review checklist mean reporting arrives on schedule, every period.
Continuity & coverage
Shared cloud records and standardized workflows mean your finances never depend on a single person being available.
Fixed-fee, scope-confirmed
Transparent monthly pricing confirmed after a short scope review — no hourly surprises and no end-of-month uncertainty.
Secure, governed technology
Permission-based cloud access, approved systems and human review keep your data confidential and controlled.
One accountable contact
An engagement contact who knows your file — not a call centre or a rotating cast of juniors.
Modern Tools, Properly Governed
We standardize on proven cloud tools and govern them — so the technology speeds the work without ever replacing the review.
- QuickBooks Online and Xero for the ledger
- Dext for receipt and bill capture
- Plooto for approvals and payments
- Secure, permission-based cloud access throughout
Frequently Asked Questions
How is outsourced accounting different from hiring a bookkeeper?
A bookkeeper records transactions. Outsourced accounting gives you the whole function — reconciliations, a documented monthly close, compliance, reporting and CPA review — so the output is decision-ready, not just data entry. You also get team continuity instead of a single point of failure.
How much does it cost?
Engagements are fixed-fee, confirmed after a short scope review based on your transaction volume, number of accounts, payroll and complexity. You'll know the monthly number before you commit — see our pricing.
Do you handle payroll and HST/GST?
Yes. Payroll support, source-deduction remittances and HST/GST filings are part of the monthly function, tracked on a compliance calendar so nothing slips.
What accounting software do you use?
Primarily QuickBooks Online and Xero, with Dext for documents and Plooto for payments. We can take over and clean up an existing file or set one up from scratch.
Is corporate tax included?
Corporate tax can be handled in-house or coordinated with your existing tax filer. We confirm this in scope so there's no ambiguity at year-end.
Can you fix a messy or behind set of books first?
Yes. Many clients start with a catch-up or cleanup project, then move into the monthly engagement once the books are current and reliable.
Do we have to be in Oakville or the GTA?
No. We work with businesses across Canada through secure cloud systems, with local roots in Oakville and the GTA.
Hand off the books. Keep the control.
Tell us about your business and we'll come back within one business day with a clear scope and a fixed monthly fee. Pricing is confirmed after a short review — no obligation.